Practical Guide for selected students

Before leaving:

Information and documentation:

Erasmus+ Student Guide > Outgoing > Before, during and after the mobility program

  • Erasmus+ Certificate: Document which identifies the student as a mobility student under the Erasmus+ Program.
  • It is important to obtain the European Health Insurance Card.
  • It is compulsory to be covered by a personal accident insurance that complies with the required fields on page 10 of the Erasmus + Programme Guide before the start of the mobility period. The preferred partner of UFP’s International Relations Office is .
  • Confirmation of Arrival: Document confirming the arrival at the host University.
  • Transcript of Records.
  • Application Form of the host University.
  • Learning Agreement.
  • Student Contract Signed.

During the mobility period:

  • Changes to the learning agreement: any changes made to the first learning agreement must be informed as soon as possible to the International Relations Office and to the ECTS Coordinator.
  • Sending of the confirmation of arrival.
  • Extension of the study period (using a specific form).

Return to UFP:

  • Academic Certification upon presentation of the (original) transcript of records, the ECTS Coordinator recognizes the transfer of credits to UFP.
  • Regularization of the administrative situation: the Students Office is informed about the return of the student, who must proceed to the regularization of her/his administrative situation.


  • Portuguese National Agency: specific form of mandatory completion;
  • International Relations Office: One month after returning, the student must submit a Travel Report in the GRI with the following structure:

1. Arrival in the host country

  • formalities of the host country
  • airport-university connection

2. The host University

  • size
  • study programs, laboratories and equipment
  • classes
  • evaluation system
  • language preparation courses
  • degree of requirement
  • support services
  • accommodation
  • student association

3. Cost of Living

4. Lifestyle

  • easiness of integration
  • services
  • safety
  • language problems
  • banks
  • transportation

Learning Agreement

The learning agreement under the Erasmus+ program is an agreement between the student and UFP, represented by the ECTS Coordinator of the course in which the student is enrolled and the Institutional Coordinator (Doctor Nadine Rombert Trigo/IRO).

That agreement determines the subjects that the student will take at the host university and cannot have less than 30 ECTS credits per semester.

The learning agreement must be prepared by the student in cooperation with the ECTS Coordinator and it is subject to approval by the Institutional Coordinator.

The student chooses the subjects at the host university even though the content may not be exactly the same, according to the subjects to which he/she is enrolled at UFP in the respective semester.

This does not apply to previous failed courses. These subjects cannot be taken abroad.

According to the agreed learning agreement, UFP pledges to recognize academically the study period abroad.

Any change to the original learning agreement must be informed to the IRO and to UFP’s ECTS Coordinator who must also approve it. If the student does not comply this condition, UFP’s pledges to academic recognition will not apply to these subjects.

In general, it is possible to take a traineeship abroad. If the student is enrolled in the internship at UFP, academic recognition is guaranteed. In cases where the student is not enrolled in the traineeship at UFP, it will be mentioned as an extra-curricular activity in the Diploma Supplement.

UFP only undertakes the academic recognition of 30 credits per semester. In the case of more than 30 credits completed abroad, credits above 30 will be mentioned as extra-curricular activities in the Diploma Supplement.

Failure to comply with the agreed learning agreement implies the loss of the right to academic recognition, the return of the amount corresponding to the exemption of tuition fees, and may also imply the full return of the awarded mobility grant.

ECTS Coordinators